Microsoft PowerPoint 2016

Module 1: Creating a Presentation

Module Objectives

You will have mastered the material in this module when you can:

• Plan and create a new presentation
• Create a title slide and slides with bulleted lists
• Edit and format text
• Move and copy text
• Convert a list to a SmartArt diagram
• Duplicate, rearrange, and delete slides
• Close a presentation
• Open an existing presentation
• Change the theme and theme variant
• Insert and crop photos
• Modify photo compression options
• Resize and move objects
• Create speaker notes
• Check the spelling
• Run a slide show
• Print slides, handouts, speaker notes, and the outline

Planning a Presentation

1. Listen to this video as you follow along on pages PPT1 to PP4
2. Quick Quiz:
   1. What is a presentation?
   2. What are some various types of presentation media.

 Starting PowerPoint and Creating a New Presentation & Creating a Title Slide

1. Read and do pages PPT5 to PPT8 and watch and do this video as you go.
2. Remember that you can insert placeholders to hold a place for text, graphics, or slides, and that these placeholders can be filled in at a later point.
3. If an incorrect placeholder is used, it will self-correct once the content is inserted. For instance, if text is entered into a graphics placeholder, it automatically becomes a text box.
4. Quick Quiz:
   1. True/False: Normal view displays slides one at a time in the Slide pane.
   2. What is a contextual tab?
   3. True/False: The font style for the title text and the body must be the same.
   4. True/False: Once you enter text in a placeholder it is referred to as a text box.

Saving and Editing a Presentation

1. Read and do pages PPT8 to PPT11 while watching this video
2. You should save an edited presentation with a different name so the original file stays intact.
3. If you need to edit a presentation, you should make sure you are opening the correct version of the file, as there may be more than one version of the file saved.
4. You can turn the AutoCorrect feature on or off. If this feature is on, you can accept or reject changes that the AutoCorrect feature has made.
5. Quick Quiz:
   1. Can a saved and closed presentation be reopened and edited?
   2. Can a closed presentation be opened again if it has not been saved?
   3. What are some reasons why it would be necessary to save several versions of the same file?
   4. True/False: When you point to a button in the PowerPoint interface, a ScreenTip appears.
   5. True/False: The Save As screen appears every time you click the Save button.

Adding New Slides

1. Read and do pages PPT11 to PPT14 and watch and do this video.
2. Remember that when you click the top part of the New Slide button, a new slide is inserted with the same layout as the current slide, unless the current slide is the title slide; in that case the new slide has the Title and Content layout. If you want to create a new slide with a different layout, click the bottom part of the New Slide button to open a gallery of layouts, and then click the layout you want to use.
3. Quick Quiz:
   1. True/False: You can recover an unsaved presentation.
   2. You can switch from one slide to another by clicking the slide ____________ in the Slides tab.

Creating Lists

1. Read and do pages PPT14 to PPT19 and watch and do this video.
2. Be sure to review Autofit options and know the pros and cons of the feature. See PPT 15.
3. Make sure you understand that the Decrease List Level button promotes an item and the Increase List Level button demotes an item.
4. Quick Quiz
   1. Moving an item higher in the outline, for example, changing a second-level bullet into a first-level bullet is called:
      1. Demoting
      2. Promoting
      3. AutoCorrect
      4. Font Style