Microsoft Word 2016

Module 4: Enhancing Page Layout and Design

Module Objectives

Students will have mastered the material in this module when they can:

  • Use continuous section break for page layout
  • Format text in columns
  • Insert symbols and special characters
  • Distinguish between inline and floating objects
  • Wrap text around an object
  • Insert and format text boxes
  • Insert drop caps
  • Create and modify WordArt
  • Insert and crop a picture
  • Rotate and adjust a picture
  • Remove a photo’s background
  • Balance columns
  • Add a page border
  • Save a document as a PDF
  • Open a PDF in Word

Using Continuous Section Breaks to Enhance Page Layout–Watch and do this video for pages WD175 to WD180

Note that newsletters and other documents often incorporate multiple section breaks with the various sections formatted differently.

Continuous section breaks start a new section without starting a new page.

Quick Quiz:

  • True/False: Continuous section breaks start a new section on a new page.
  • True/False: In addition to allowing you to format parts of a document with different margins, section breaks allow you to format part of a document in columns.

Formatting Text in Columns–Watch and do this video for pages WD181 to WD183

Note that text meant for quick reading is often laid out in columns.

You can use the More Columns command to adjust column widths, the space between columns, and to choose to format either the entire document in columns or just the section that contains the insertion point.

Quick Quiz:

  • True/False: It is impossible to format only one part of a document into columns.
  • True/False: You can restore a document or a section to its original format by formatting it as one column.
  • To format only part of a document in columns, use the _____________ command to open the Columns dialog box.

Inserting Symbols and Special Characters–Watch and do this video for pages WD183 to WD185

Word’s AutoCorrect feature automatically converts some standard characters into typographic characters as they type.

If Word inserts a typographic character into a document that is not wanted, they can click the Undo button to revert to the characters that were originally typed.

Quick Quiz:

  • True/False: Specialized symbols or characters are called typographic characters.
  • True/False: If Word’s AutoCorrect feature automatically converts some standard characters into typographic characters, these conversions cannot be undone.
  • True/False: You can use shortcut keys to insert many special characters in the Symbol dialog box.

Introduction to Working with Objects–Watch and do this video for pages WD186 to WD187

An object is something that they can manipulate independently of the document text.

Inline objects behave as text, whereas a floating object can be positioned anywhere on the page.

Quick Quiz:

  • True/False: An anchor symbol indicates that a picture is an inline object.
  • True/False: Most graphic objects, including photos and SmartArt, are inline by default.
  • To transform an inline object into a floating object, you apply a(n) __________ to it.

Inserting Text Boxes:

  1. Watch and do this video for pages WD188 to WD194
  2. Watch and do this video for pages WD194 to WD199

You can add preformatted text boxes to documents or students can create their own and adjust their appearance.

Preformatted text boxes come with preset font and paragraph options that are designed to match the text box’s overall look.

Quick Quiz:

  • A __________ is a text box designed to look good positioned to the side of the main document text.
  • True/False: A direct quote from a document formatted in a text box is known as a pull quote.
  • True/False: A text box is considered a shape.

Inserting Drop Caps–Watch and do this video for pages WD200 to WD201

Drop caps are used to draw the attention of the reader to the beginning of an article or a paragraph.

You can place a drop cap in the margin, next to the paragraph, or they can have the text of the paragraph wrap around the drop cap.

Quick Quiz:

  • A __________ is a large graphical version of a letter that replaces the first letter of a paragraph.
  • True/False: Drop caps can only be placed in the first paragraph of a Word document.