Today you will work in Excel Online. Help each!! YOU CAN DO THIS!! Today is also a great opportunity to use your resources (the instructions in this lesson & your teammates) to solve problems ON YOUR OWN!!! Use your resources!! GOAL: By the end of class today you will know how to use a spreadsheet to budget a party.

  1. Retake the quiz from yesterday:
  2. Get the Celebration Budget Worksheet from your teacher–read the criteria.
  3. Calculate the PRICE PER UNIT for each item. Use the calculator on your computer. Remember that PRICE PER UNIT = PRICE divided by the AMOUNT of items. So for the water, the PRICE PER UNIT would be $.33 (.33 cents) = $6 divided by 18 bottles
  4. Re-read the criteria AFTER you have calculated the PRICE PER UNIT for EVERY ITEM. Put a star next to the items you will purchase for your party. See how close you can get to $120 of your budget without going over.

IF TIME PERMITS, START THE FOLLOWING (you need your Celebration Budget Worksheet):

  1. Make an Excel spreadsheet for the Celebration Activity
    1. Log in to your Office 365 account online
    2. Choose Excel
    3. Create a new file from scratch
    4. Click the file menu–choose SAVE AS–click SAVE AS again–Name the file My Party Budget–Choose your 8th Grade Documentary folder
    5. In cell A1 type My Party Budget
    6. In A2 type Item
    7. In B2 type Number Per Package
    8. In C2 type Price Per Package
    9. In D2 type Unit Price
    10. Select cells A2 to D2 (point at the middle of A2, click and drag to D2 to select the cells) and choose WRAP TEXT from the HOME tab, ALIGNMENT section
    11. In A3 type Water
    12. In B3 type 18
    13. In C3 type 6
    14. In D3 enter a formula to calculate the unit price (remember to start every formula with the equal sign and use cell addresses (not actual numbers) in the calculation) (for example: =B3/C3). After you type the formula HIT ENTER–the formula should still appear in the formula bar above, but the answer should appear in the cell.
    15. Copy the formula in D3 down to D20 by clicking on cell D3, pointing at the notch in the lower right corner of the cell and when the pointer turns into a solid black plus sign click and drag to cell D20
    16. Format the numbers in columns C and D to dollar amounts by selecting cells C3 to D20 (point in the middle of cell C3, click and drag to D20) and then click the $ button on the HOME tab in the NUMBER section. Choose English
    17. Enter the information for the remaining budget items for ALL drinks, snacks, fruit, and extras
    18. You will need to make column A wider
    19. Make each of the 4 categories easier to identify by selecting all the items for one category and changing the color of the font–for instance, select from A3 to D5 to select all the drink items and change the color to Blue. Do the same by changing the font color to Green for the Snacks, Orange for the Fruit items, and Purple for the Extras
    20. Now you have $120 to spend. Pick the items for each category you want while not exceeding $120. To do this, follow these steps:
      1. In cell E2 type “Number of Packages” (you will need to wrap the text)
      2. In cell F2 type “Total Price”
      3. In cell A21 type Total Cost”
      4. In cell F21 use the SUM function to add cells F3 to F20 (even though there are no amounts there yet)–make it be in currency or dollar amount format
      5. In the beverages section choose which beverage you want by typing in the number of packages for that item and then use a formula to calculate the total price for that item. For instance, I choose juice by typing a 2 in cell E4 (because I want and can afford 2 packages of juice for my 24 guests). In cell F5 I will enter a formula to calculate the total price by multiplying the number of packages by the price per package. (Remember to start the formula with an equal sign and use cell addresses (not actual numbers) to make the calculation).
      6. Repeat the above instructions for the snacks, fruit, and extras sections.
    21. Merge & center the title over columns A to F (select cells A1 to F1 and click the merge & center button on the HOME tab, in the ALIGNMENT section) and Bold the title
    22. Center and bold the column headings
    23. Your finished spreadsheet should resemble the following: 
    24. Print the spreadsheet
    25. Raise your hand to show your teacher your formulas
  2. In your Word Online file for this class respond to the following:
    1. Caitlin is at the grocery store, and she’s trying to find the unit price on a 6-pack of drinks on sale for $2.99. Her younger brother says that at that price, each drink would cost just over $1.00. Is he correct, and how do you know? If he were incorrect, how would Caitlin’s brother find the correct price?
  3. Get ready for the next Pay Day, Bill Day, Auction Day which is next class–look at the lesson plan for next class–think about how class went last time. What can YOU do to make the next pay day go better? Personally and for your job?
  4. Get a savings plan ready for yourself. Save to: pay off your desk? buy a high priced auction item? save the most in the class?



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